Tapestry Charter School Community Association (TCA)

2010/11 TCA Meetings

We will meet 3rd Monday of each month – 6:30 p.m. schedule follows:

HS indicates High School location; LS indicates Lower School location.

September 20 @HS
October 18 @LS
November 15  @HS
December 20 @LS
January 17 @HS
February date TBA @LS
March 21 @HS
April 18 @LS
May 16 @HS: New Budget/vote.
June 20 @LS: New Officers/vote.

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Meeting Minutes – August 16, 2010   6:30 p.m. General TCA meeting: Lower School

Attendees:  Katie Joyce, Jenn Jasinski, John Craik, Tracey Kassman,  Scott Billman, Christina Lesh, Kisha Johnson, Judy Kubiniec, Bridget Evans.

Meeting Minutes:  

June minutes reviewed. Changes include:

       HS Ribbon cutting – postponed; date TBA

       Nov 5: Charter 1st Friday for HS (not LS)

       Oct 15: Chiavettas Dinner; time: TBA
Katie moved to approve, Scott B. 2nd; all in favor. 

Administration Report:

Christina announced the creation of a LS Parent Advisory Group (PAG) as consistent with HS.

  • Used for instructional decisions and problematic decisions.
  • How to involve parents and have them have more a voice in programs.
  • 1st meeting/information session: Sept 15, 8:30 a.m. No limit to number of parents; would like it to be a collaborative group.
  • Sept 20-23: Boston Invasion for 7th and 8th grade field work.
  • Aug 21 and Aug 31 at 7pm: Enhanced Orientation for HS students with behavorial problems.
  • Sept 2 Freshman Orientation 5:30 p.m.
  • Oct 17: Public info session 11 a.m. -1 p.m. for new students (j. Craik/Kisha will confirm).
  • New Bldg has now received Certificate of Occupancy.
  • Phase II: K-8 on schedule to break ground for Sept. 2011 start. 

Treasury Report:

  • Judy reported that not all 2009-10 receipts are in so budget is not balanced.
  • Christina will email depts. and teachers to get these in immediately.
  • Net for Planet Tapestry was around 30K.
  • Subcommittee formed to create new line items based on changes in curriculum in both LS and HS. Teachers need to be more aware of availability of funds.
  • Line items should be more descriptive to keep money in correct line item
  • Deadline for any receipts for next year is JUNE 30 (with a 2-week grace) anything submitted beyond this date will not be reimbursed.
  • Suggest for one consistent admin rep to keep things moving.
  • Motion to move for June 30 deadline for any reimbursements. John Craik moved, Kisha 2nd, all in favor.

Volunteer Coordinator report

      • Ice Cream Social: Jenn has 8 volunteers to help sign up parents.
      • Try to have some sort of check-in.
      • She needs to know what needs are for each event better
      • Database is being worked on  - Jenn is trying to work with Jen and Jen using Planet Tapestry database.
      • Need better system for maintaining emails and phone numbers.
      • Need morning greeters from 7:45-8:15 a.m.

New Business

  • 501c3 status.
  • Judy reported that we need to dissolve Friends of Tapestry (prior 501c3), dissolve and create new officers.
  • John Craik will check into this and find out procedure.

 Subcommittees: new subcommittees were formed to help in meeting about more specific issues and then reporting to the board, they are: 

Communications: Jenn J., Katie, Kisha, Bridget and Tracey.

Finance: Judy K., Christine L., Tracey K., Kisha and Scott B.

Planet Tapestry: keep Jen Whitbeck. and Jen Chapman as chairs

By-laws: John Craik, Tracey K.

501c3: John C. and Judy K.

New Fundraising Ideas:

      Kisha reported that the HS"s PAG is no longer going to be doing fundraising, referring to TCA board instead.

  • Flower Power – bulb selling – raise 50% - fall fundraiser
  • Fundraising Book – Buffalo and suburban slant – possibly sell two – profit is 10.00/book or 8.00/book for EVA.

 Meeting adjourned 8 p.m.

Judy moved to end, Bridget 2nd.

All in favor.

Submitted by Katie Joyce.